Why the log book matters
A fire safety log book is the place where routine checks, servicing outcomes, faults, drills, and corrective actions are recorded. It helps show that fire safety arrangements are being actively maintained rather than assumed.
It also becomes far more valuable when several different people share responsibility for a site, because it keeps records in one place and makes gaps more obvious.
What should be recorded
- Weekly fire alarm tests
- Monthly emergency lighting checks
- Visual extinguisher checks
- Faults, repairs, and corrective actions
- Fire drills and staff training
- Service visits and other planned maintenance activity
Digital versus paper
A digital log book is usually easier to search, easier to share, and easier to keep consistent across different people or sites. A paper log book is simple and visible, but it is much easier to lose and harder to review properly over time.
What matters most is consistency. One reliable record is far better than a mix of paper notes, inbox messages, and memory.
How to make it work in practice
- 1List the routine checks that actually apply to the premises.
- 2Assign named responsibility for each recurring task.
- 3Use simple pass, fail, and attention-needed outcomes with room for notes.
- 4Make sure defects are tracked through to completion, not just recorded once.
- 5Review the record regularly so missed checks do not quietly accumulate.